Life Lab

Life Lab cultivates children's love of learning, healthy food, and nature through garden-based education.

-by John Fisher Life Lab’s Director of Partnerships and Programs
This post is part of our Sustaining School Gardens Series

Over the years I have led many garden workdays at the Life Lab Garden Classroom and school gardens across California.

In addition to the obvious goal of getting garden tasks accomplished, another big goal of a workday is to make volunteers feel that they are contributing to a worthy project. In my opinion the best workdays both complete needed tasks AND keep volunteers engaged.

Here are some tips to running successful garden workdays. Please share your experiences and suggestions for running garden workdays in the comments section below.

1. Promoting the Workday and Recruiting Volunteers

Get the word out to communicate what, where, when and who you want to attend. See some sample workday announcements at the end of this post.

Consider reaching out to community groups such as:

  • Your schools parent club
  • Scouts
  • Conservation Corps
  • Fraternities / Sororities / College Clubs
  • Corporate Service Programs
  • Garden Club Volunteers
  • High School Service Learning Groups
  • Master Gardeners
  • Americorps Service Members (especially ask about their annual day of service events)

Running your workday on the weekend will allow more parents to attend; but I have also had success running workdays while school is in session, inviting whole classes out to the garden to help.

2. Plan for a Fun and Productive Day

Think of your garden workday as a work party and plan some festive elements. Play music, bring food, and include a few extra fun tasks even if they are not the most pressing items on your to-do list. For example, garden sign painting; harvesting and preparing a salad for the volunteers, popping popcorn, or juicing carrots; or even creating garden gifts for the volunteers, by picking bouquets, harvesting & packaging flower seeds, making herb bunches for drying, or starting seedlings for volunteers to take home. Often these fun, creative tasks draw the kids attention while parents do the heavy work of moving soil or weeding.

Prior to the workday I like to share a list of tasks divided by age and skill level so volunteers know what to expect and come prepared with the right tools.

3. Running the Day and Choosing the Right Tasks for Your Workers

If you are running the workday, dont expect to get much garden work done yourself. As the leader of workdays I find myself acting mainly as a conductor, making sure everyone is paired with the best job for them, and looking ahead to see who can do what next. I keep a prioritized list of all projects updated throughout the day, based on how many people show up and who they are. Depending on the tasks and the size of your workday you may need to enlist project supervisors to lead specific tasks. For example, I always request other adults to take charge of overseeing the kids craft table, food prep (like juicing or salad prep), and the sign painting station. Having clear directions for set up and clean up of each station makes the day go more smoothly.

Not all projects are suitable for everyone or every group size. As mentioned above, one of the most important things when running a workday is to keep people feeling engaged so they feel they are contributing. This means you will need to have tasks ready for a variety of skill levels and group sizes.

Tasks for bigger people

  • Construction and carpentry
  • Plumbing / Irrigation system installation
  • Heavy lifting
  • Tree pruning
  • Supervising painting, cooking, and craft stations

Tasks for kids

Tasks for big groups of kids

  • Digging and moving soil / compost (even the smallest kids can help by using small plant containers to carry materials)
  • Mulching
  • Insect collecting / hunting
  • Hand watering (use bottle watering cans)
  • Seed saving / Flower deadheading (cutting dead flower heads)
  • Weeding blasts

Post your task list on a board or chart paper so that you can easily share the days task list with volunteers as they arrive. Prioritize the list so that the most important jobs are sure to get done.

Plan time for clean up and include this in the posted schedule. Take signups for cleanup tasks before the end of the day, so that the cleanup doesnt fall to just a few people.

4. More Ideas for Success

  • Plan more than you think you can accomplish and have your main goals prioritized.
  • Document your workday; ask a volunteer to take before and after photos and action shots. You can share these with participants later, or choose a key photo or two to create thank-yous for participants.
  • Keep in mind that many people join garden workdays to learn new skills, so be patient and be prepared to facilitate teaching along the way. Share resources on gardening, such as informational websites, seed or garden catalogues, handouts, reference books, etc.
  • Invite participants to take a bit of the garden home with them, even if this just means a small bunch of herbs or some seeds they can harvest from spent flowers.
  • Mark your tools, and provide masking tape and markers for participants to mark their personal tools.
  • If neccessary, use some sort of online form like Google Forms to create a RSVP list so you know how many people to expect.

Most of the workdays I have run are at established garden sites. But your workday might be a garden install. Lola Bloom of CityBlossoms in Washington, D.C. shared the following suggestions for running a garden install day. They also collaborated with Nature Works Everywhere to make videos on planning gardens, building a garden in a day, and more.

  • Have a map and mark out the whole garden plan (with stakes and string or spray paint) so that newcomers to the space can better envision the plan.
  • Share images and clear instructions of what the volunteers will be creating. A picture tells a thousand words.
  • Dont rush the process; it is better to have things done right than to be correcting mistakes later.
  • Be prepared with everything you will need and plan for the unexpected. This means you might want might back-ups of important tools, extension cords, or charged power tool batteries. You dont want your crew to be sitting around waiting for batteries to charge or having to share one drill driver at a garden bed building day.

For more information on running school garden planting days check out pages 63-64 of the California School Garden Network’s Garden for Learning Book

Documentation of a Few Garden Workdays I Have Helped Run

Pacific School Life Lab Garden Workday ran during the school day.

Altamont Creek School Garden Workday ran on a weekend.

Life Lab Garden Classroom Garden Bed Redesign Building Day Photos with California Conservation Corps and FoodCorps Service Members

Pacific School Life Lab Garden – FoodWhat Youth Blast Garden Bed Re-Gopher Wiring and Weed Cloth Photos

Sample Garden Workday Event Announcements

School Garden Workday September 9th Bring the Whole Family
Pacific School Garden 10:30-1:30

Come spend the day in the garden!

We have a big list of things to do ranging from construction projects to digging and organizing and seed sowing, planting everybody will be able to help. We will even have some kids craft activities to do (which will need an adult volunteer to oversee.)

We will have a large load of compost delivered to the garden that morning and will have endless fun clearing beds and then filling the depleted beds with compost.

View the whole task list here

Come at 10:30 and stay through lunch. I can envision us having the momentum to work for 2-3 hours, but stay as long or as short as you wish.

I will be there to keep projects flowing. We will also have a group of 8 UCSC Life Lab interns and two Life Lab Staff joining us. One big last push before winter break!



  • Gloves if you use them
  • Hat
  • Water Bottle
  • Food for you and your children


  • Utensils for eating Salad
  • We have plenty of lettuce, please bring salad ingredients pre sliced or bring what you need to prep it. Or a dressing.


Digging Forks, Shovels, or Spades if you got them. Make sure to mark them so you can tell which are yours.


And for inspiration see the photos I have posted from the last garden workday

See you soon,


Dear Volunteers,
We were so lucky to have you volunteer with us last time, and we are looking forward to the progression of our garden here at Life Lab. Because of all of your hard work and the great progression of the project, we have already established our next Work Party. Below you will find details, and if you are interested in volunteering with us, please don’t forget to RSVP! As always, feel free to e-mail me with any questions, comments or concerns. We look forward to seeing you then!

Join us for a Work Party! Thanks to the Captain Planet Foundation Grant we are renovating our Kitchen Garden here at Life Lab. With your help, we will be able to continue building our garden that will be used as a demonstration and resource for other school garden educators. We will be constructing garden beds, filling in compost and soil, and most of all having fun!

When: Saturday, December 14th
Time: 10 – 2 pm (Welcome to join anytime between these hours!)
Where: Life Lab (Located on CASFS Farm)
What to Bring: Bring layers, a hat, sunscreen, gloves and water! Snacks will be provided, but please bring a lunch.

RSVP: here by Tuesday, December 10th

Person of Contact: Ally Lemmer,
(818) 314 – xxxx
FoodCorps Service Member
Life Lab/ Community Alliance with Family Farmers

You’re invited to the biggest, best party in town! Pacific School Life Lab Garden Parteeee!!!
This Friday!
10am – 1pm

We will have jobs for all abilities from making pet rocks to plumbing the kitchen sink!

We will have the juicer out to mix up some tasty juices. Bring a veggie or fruit to add to the mix. I will have a bag of carrots and apples. Get creative and bring something different – beets, celery, ginger, kale…..

What to bring:

  • Gloves if you use them
  • Hat for sun and/or a heavy hooded sweatshirt for fog 🙂
  • Water Bottle
  • Lunch
  • Veg or Fruit for juicing
  • Cup to drink juice
  • Do you have a favorite, short, garden quote? If so bring it, we might have time to add it to our garden sign creations. eg. The Earth Laughs in Flowers

We have plenty of tools to share and extra gloves.

Station Volunteers Needed – let me know if you’d be able to help out on one of these stations:

  • Sign painting supervisor – someone to work from a list of prioritized suggested signs and help out painters to get signs completed.
  • Kid’s craft table, someone to oversee kids in simple crafts like drawing on rocks and paper pot making. Other craft ideas are welcome if you want to bring em.
  • Juice mix master – someone to lead the juicing table, helping to wash, cut, make and share juice.

Hope to see you all!

This post is part of our Sustaining School Gardens articles.

follow us on Facebook

6 days ago

Readers To Eaters

Happy #NationalFarmersDay! We give thanks to all farmers for their work in bringing good food to our table. Share Farmer Will Allen and the Growing Table on the urban farmer in starting a good food revolution. His inventive work using #vermicomposting, #aquaponics and #hydroponics won him a MacArthur Foundation "Genius" fellowship. National Agriculture in the Classroom curriculum matrix on FARMER WILL ALLEN.’re thrilled that the book is the New York Agriculture in the Classroom Agriculture Literacy Book of 2022. ..#NationalFarmersDay #Farmers #UrbanFarmers #BlackFarmers #FarmerWillAllen #vermicomposting #aquaponics #hydroponics #AgClassroom #AgLiteracy #AITC #FarmToSchool #FarmToSchoolMonth #DiverseBooks National Agriculture in the ClassroomAmerican Farm Bureau Foundation for AgricultureIowa Agriculture Literacy FoundationOregon Agriculture in the ClassroomCalifornia Foundation for Agriculture in the Classroom (CFAITC) Washington Ag in the Classroom Wisconsin Ag in the Classroom ProgramNational Farm to School Network FoodCorpsWhole Kids Foundation Center for Ecoliteracy Life Lab Green Bronx Machine

See MoreSee Less

View on Facebook

2 weeks ago

Community Foundation Santa Cruz County

Thank you Community Health Trust of Pajaro Valley for hosting the health fair last Friday! It was filled with families, fun, and resources! We are grateful to you and all the nonprofit partners there for your work in helping our community stay healthy and thriving.With Positive Discipline Community ResourcesLife Lab Pajaro Valley Prevention and Student Assistance Regeneration-Pájaro Valley Climate Action

See MoreSee Less

View on Facebook

1 month ago

Readers To Eaters

Great opportunity for young beekeepers! 🐝🐝 Check out Bee Grant from Whole Kids Foundation in partnership with The Bee Cause Project.Both WKF and BCP have been wonderful partners in promoting bee education and food literacy. See• WFK "World of Honey Bees," wonderful resource including Bee Activity Box featuring The Thing About Bees: A Love Letter.• BCP Q&A with BEE author/illustrator Shabazz Larkin on #creativity #mindfulness & how we can take steps to care for the earth. sharing for September #FoodLiteracyMonth and October National #FarmToSchoolMonth! ..#Bees #Pollinators #BeeEducation #BeeGarden #SaveTheBees #GiveBeesAChance #SchoolGarden #GardenEducation #OutdoorEducation #EnvironmentalEducation #ClimateEducation #FarmToSchool #AITC #AgClassroom #AgLiteracy #ScienceEducation #STEM #STEAM #FoodLiteracy #FoodEducation National Farm to School NetworkNational Agriculture in the ClassroomAmerican Farm Bureau Foundation for AgricultureJunior Master Gardener ProgramThe American Horticultural Society FoodCorps Common Threads Farm Center for Ecoliteracy Life LabThe Edible Schoolyard Project Edible Schoolyard NYCBzzt! Bee grant applications are now open! If you are interested in receiving an educational beehive or support for bee programming at your school or organization, apply for our bee grant in partnership with The Bee Cause Project. Learn more and register for our 9/15 webinar at:

See MoreSee Less

View on Facebook

2 months ago

Save Our Shores

Annual Coastal Cleanup is just around the corner and we are still looking for site captains for 7 of our region’s sites. This is a tremendous opportunity to join the region’s biggest annual volunteer effort to help protect our life-giving waters! For teens who are willing to partner with a parent or guardian, it’s also a fabulous way to practice leadership skills while earning community service credits!Ready to join us as a site captain? Sign up at to volunteer on Sept 18? Sign up at of Santa Cruz State Parks Santa Cruz County Bank KindPeoples California State Parks Foundation California State Parks Kayak Connection Monterey Bay National Marine Sanctuary Exploration Center – Unofficial Monterey Bay National Marine Sanctuary Foundation NOAA’s Monterey Bay National Marine Sanctuary Monterey Bay Aquarium FishWise Seafood Watch Surfrider Foundation Santa Cruz Chapter The Bird School Project Life Lab Santa Cruz County Office of Education City of Santa Cruz Parks and Recreation Lookout Santa Cruz County of Santa Cruz Aqua Safaris Scuba Center Live Like Coco Good Times Santa Cruz Santa Cruz Sentinel KAZU 90.3 Return of the Natives Restoration Education Project Santa Cruz State Junior Lifeguards

See MoreSee Less

View on Facebook

2 months ago

Life Lab

🌱 We only have 2 spots left in our School Garden Educator Certification Program! 🌱 Sign-up today for the entire series of courses on our website. Our first course, Building Connections in the Garden, starts with asynchronous work on September 1st and our first synchronous session will be on Wednesday, September 8th from 3:30 – 5:00 PST. You may continue to sign up through August 31st or until all spots are filled. Upon completion of the 4 courses, participants will receive a certificate and the distinction of being a Life Lab-Certified Garden Educator. Each course will last approximately 4 weeks long and include 4 synchronous meetings, at-home work, and a unique coaching model tailored to each individual’s💚 We look forward to working with you!💚

See MoreSee Less

View on Facebook

2 months ago

Nikki Patterson

Beautiful way to end this spontaneous day. Thank you Don💐 Thank you Life Lab Thank you UCSC CASFS Farm and Thank you Matthew Raiford#Grateful #Interconnections #bressnnyam #blackfarmers #heritagefarm #yeschef #badass #organicgardening @bookshopsc ❤️

See MoreSee Less

View on Facebook

2 months ago

Philip Lee

Good read during summer zucchini season! See Booklist review of LAS CALABACITAS DE ZORA, translated from Zora’s Zucchini: "By story’s end, Zora has learned the importance of growing, harvesting, and, above all, sharing food. [Anna] Raff’s appealing watercolor illustrations are soft and inviting, and an author’s note explains the ‘Donate, Preserve, Share’ concepts behind growing gardens. The translation’s well-chosen Spanish is simple to read aloud in a classroom or storytelling setting."’re thrilled that LAS CALABACITAS DE ZORA audiobook is out this spring from Live Oak Media!Come hear author Katherine Pryor discuss ZORA and connecting food & literacy, on Big Green‘s webinar, along with Marie Dennan, BG’s Memphis program manager, and Micheál Newman-Brooks, program manager of school gardens with Chicago Public Schools. 8/18 @ 1PM ET / 10AM PT. Free register@ zucchini recipes, food swap ideas@ #Zucchini #SummerReading #SummerGardening #KidsGardening #SchoolGarden #BackToSchool #GardenEducation #FoodSwap #FoodWaste #FarmToSchool #AgClassroom #AgLiteracy #AITCThe Edible Schoolyard Project Edible Schoolyard NYCSlow Food USA School Garden Network Green Bronx Machine Life Lab Common Threads Farm Center for Ecoliteracy

See MoreSee Less

View on Facebook

2 months ago

Philip Lee

See Our School Garden! author Rick Swann present on connecting school garden & literacy on 8/10, last of the Food Literacy Summer Author Series from Clemson Extension School & Community Gardening and South Carolina Farm to School Also presenting will be Tracy Miskelly at SC Ag in the Classroom. Register at is a former Seattle school librarian. His work researching on creating a garden for his school led to his poems for OUR SCHOOL GARDEN! See discussion guides on OUR SCHOOL GARDEN from The Bee Cause Project Book Club. more about the Summer Author seriest: "Clemson Extension launches author series aimed at improving food literacy for SC youth." #FoodPoetry #FoundPoem #SchoolGarden #GardenEducation #SummerReading #SummerLearning #FarmToSchool #AgClassroomJunior Master Gardener ProgramSlow Food USA School Garden Network Common Threads Farm Life Lab FoodCorps

See MoreSee Less

View on Facebook

Stock up your Garden Classroom

Life Lab provides truly inspiring training. Their breadth of experience, joy for teaching, and commitment to sharing knowledge highlight the best practices in food and garden education.
Erica CurryTraining and Professional Development ManagerFoodCorps
Thank you for such a wonderful field trip experience! Your leaders did such a great job at keeping our kids engaged.
Sheila BrickenKindergarten TeacherSan Lorenzo Valley Elementary
Terry had another awesome two weeks at Life Lab. I think he learns more there than in any other part of his year. School is great, but he’s passionate (and often dogmatic) about what he learns there.
Tara NeierCamp ParentSummer camp mom
Translate »
Social media & sharing icons powered by UltimatelySocial